The Portable Document Format or PDF is a digital file format developed by Adobe Inc. in the 1990s to primarily present documents in any application software, hardware, and operating systems. It was designed as an independent file format for capturing and sending digital documents in exactly the intended format.
The format basically includes flat document, including text, fonts, graphics and images.
It gained popularity for its universal usage and adaptability. Primarily, Businesses started using PDF instead of Word file to present reports, facts or other information.
Although, PDF file is a "read only" document, it can minimally be altered using Adobe Acrobat software. It meets all legal requirements in a court of law. The PDF file is economical and easy to access.
Benefits of using PDF
A PDF file runs in any Operating Software, devices or hardware. It is adaptable to any medium and runs economically. It can be used for both personal and professional usage.
It offers a trusted security to the users. Legal professionals trust and use PDFs as their preferred file format. For an electronic document to be admissible in a court of law, it must be created in a file format that cannot be altered without leaving an electronic footprint. PDFs complies that need, hence, it has more legal uses.
Quick and Easy to Create
The document, image or files you create using software such as Word, Excel, Photoshop or PowerPoint, can easily be converted into PDF. With Adobe Acrobat XI, an advanced pdf editing tool, you can easily convert them back.
Takes Less Space
PDF allows to save or convert your files to minimum sized PDF file without sacrificing their quality. You can even merge multiple documents, such as spreadsheets, photos, and presentations, into a single PDF file.
Reading is Free
Adobe Reader, the PDF file reading software, is free to public, hence, anyone with Adobe Reader in their device can send, receive and read the file.
A pdf file can have texts, rich texts, hyperlinks, rich media, music, movies etc. A single file can carry multiple digital mediums hence increasing the interactivity.
Adobe Reader is available on any device, so people can read your PDF files anywhere they want, while still accessing a lot of the same functionality they would get on a desktop.
Search Engine Friendly
PDF is recognized by Search Engine, such as Google, as a reliable digital format. It’s easily searchable and can be implemented in any website without any doubt. It is also SEO (Search Engine Optimization) friendly.
PDF provides security and an access to protect your file with a password. For companies or professionals dealing with sensitive material or intellectual copyrights may need a high level of security. The password protection option allows both recipients and those receiving the file to know that their information is secure.
Recipients can also view who has access to the information. If the password is breached, the appropriate actions can easily be taken.